Developing Library And Information Center Collections Pdf
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- Developing Library and Information Center Collections, 5th Edition
- Developing Library and Information Center Collections
- Collection development
Developing Library and Information Center Collections, 5th Edition
It requires a careful judgment of various parts of information materials, with emotional control, avoiding prejudices and biases. It involves honesty in judging not only information materials but also readers to use the collections by considering their levels of education, reading interest and aspirations. Collection development includes assessing user needs, evaluating the present collection, determining selection policy, coordinating selection of items, weeding and storing parts of the collections and planning for resource sharing or cooperation.
From the fundamental functions of a library or information center, which is to acquire, preserve, and disseminate materials and information in all their forms to help educate, enrich, entertain, and inform users of the systems; it is then the goal of any collection development to provide the library with a collection that meets the appropriate needs of its client within the limits of its fiscal and personnel resources. Just as the collection of materials meets the needs and interests of the organization, it should also reflect the needs of the users.
The users will depend on the library or information center. For example, a school library collection will be different from a public library collection. Hence, the first task in building a library collection is to know the patrons.
A public library must consider demographic information such as age, ethnicity, language, and sex of their patrons as well as economic, education, and location of their library.
In addition each public library must determine what roles they should fulfill for their community. These roles include: community activities center; community information center; formal education support center; independent learning center; popular materials library; preschoolers' door to learning; reference library; and research center Eberhart, School and academic libraries match their collection to the curriculum and special libraries collect materials that reflect their parent institutions objectives.
Libraries, the objectives they have defined for themselves. This information should be clearly stated in the Collection Development Policy along with the mission of the library. Collection development and Collection management Collection development and Collection management have great similarities. Collection development relates to the selection and acquisition of information materials for an expanding collection and decisions. Collection management on the other hand,requires the maintenance of the collection as well as the preservation and bindery services.
It subsumes collection development, it includes the allocation of budget and balance between books, journals, audio visuals and conservation or preservation; disposal of stock between open and closed access, between different media and between branches of the library or information centers and stores, and finally, monitoring and encouragement of collection use.
General Principles for collection development and managementThe general principles of Collection development and management are based on the guidelines that Librarians or information specialists in-charge of collection development and management draw up to help them in the selection of the right materials for their libraries or information centers.
These general principles cut across all libraries or information centers. They include Know the community. Impartiality in the selection. Leave out information materials for which there is no existing demand and supersede materials that have outlived their usefulness or outdated.
Provide for the needs of specialists whose work will benefit the society. Select materials of permanent value 6. Select the best materials on a subject, the best materials of an author and the most useful volumes of a series 7.
Consider quality materials in selection 8. Select both scholarly and leisure materials for a library or information center i.
Selection should provide for all organized groups interested in information materials or whose interest or activities take information materials into account. Collection development program must follow a well-defined policy. Ensure prompt and regular supply of information materials into the library or information center Caution should be taken in the selection of controversial materials, e.
Collection Development and management in the different libraries or information centersCollection developments in different libraries or information centers require a balanced and up-to-date collection that should be built to meet the aims and objectives of the library or information center.
The resources and services of such organizations are geared towards the support and achievement of the aims and objectives of the organization or agency for which it is established. To achieve this, there should be available a Collection Development Policy. What is a Collection Development PolicyCollection development policy is a written statement that is both a planning tool and a communication devicefor the procurement of materials most useful to the library community; it is produced in a library or information center.
It is meant to clarify objectives and to facilitate coordination, both within a library, library system and among cooperating libraries or information center within a region, nation or worldwide. Reasons for a Collection Development PolicyThe reasons for Collection development policy in libraries or information centers are: IntroductionThe introduction section of the Collection development policy statement of any type of library or information center, should include the aims and objectives of the organization for which it is supporting.
State the goal of the library towards collection development, which involves managing a complex array of information resources. ScopeThe scope of the collection should be stated. It should include responsibilities of the individual members of the library or information center community in the development of the library collection, where the selection shall be made from.
What categories of community will the collection include? For example, in a public library, it will include people of all religious or political beliefs, shades of opinion, all races, as well as people at the stages of intellectual development i.
Types of materialsThe types of materials to be included in the collection may include electronic and non-electronic resources, such as: books, periodicals, visual and audio resources, maps, archives, data collections, and primary resources in many formats, such as: digital, print, microform, electronic resources hardware and software , standard reference materials, rare books and government publications, librarianship and collection for staff use.
To acquire copies in as many disciplines as are taught in an institution i. These materials and facilities should be based on the ever increasing demand for information materials along with the publication explosion and financial limitations in a professional and effective manner.
Number of copiesThe number of copies of materials to be acquired should be stated in the policy and should not be less than two. However, additional copies of books could be purchased depending on need or demand.
Replacement:The statement should state whether the library or information center would replace old editions of information materials where new editions are available, worn-out or lost items. Binding:The policy statement should include the type of materials to be sent for binding. Such materials should include: rare books, worn-out textbooks and local studies collection.
Donations and Gifts:Donations and gifts are generally the responsibility of the acquisitions department. Each good Materials Collection Policy should provide guidelines for the procedures a library will follow when receiving donations. Donations and gifts are to be accepted without any pre-condition from the donor. The management deserves the right to dispose of any gift as it deems fit.
Cash donations for the purchase of library or information center materials should be posted to the library or information center trust fund of the organization.
A thank-you note should also be sent to the donor. Exchange of publicationsA statement on exchange of materials with other librariesor information centers is necessary. It serves as a means of enriching the library collection. Official publications of the library; as well as duplicate copies of other publication, acquired by the library are to be used for exchange purposes. Weeding or Stock revisionThe policy should state whose responsibility it is to weed or revise library collection.
The weeding or revision should determine the less used materials usually referred to as shelve sitters , duplicate copies, outdated editions and worn-out materials.
Weeding of materials should be a continuous process. All weeded materials should be coordinated by a committee and disposed of the library system as donation to organizations and not to individuals. Weeded materials are also to be used for exchange purposes. Censorship and Intellectual freedomThe policy shall include the position of management of the organization on censorship and academic freedom as it relates to library collection. The management of an organization has the right to reject or censor any book or other information materials from its collection and can also display materials for the use of its readers provided it meets the collection development standards.
In the event that a user is not satisfied with the provision of a collection and the initial explanation and desires to file a formal complaint, there should be in place a policy in the organization for handling such matters. Each library or information center should review the selection and objection rules; with a view to correcting abnormalities.
The review of selection or objection rules should be done by the collection development committee along with the staff annually; emphasizing the ethical considerations in attempting to handle resident complaints with courtesy and dignity. Library or information center specialists should be familiar with the rules as they pertain to library or information center collections.
For example, any user may file a complaint with a library or information center concerning the use of particular information materials, e. Challenged materials may be removed from use only after the following formal or informal due process procedures have been completed.
Such procedures for consideration of protests concerning library or information center materials are as follows: A. Informal ComplaintThe complainant shall first contact the librarian with the complaint. The appropriate staff member s shall meet with the complainant to explain The criteria used for the selection of information materials;3.
The role that the material in question has in the library or information center collection; and 4. W the complainant is not satisfied with the explanation and desires to file a formal complaint, the formal procedures shall be followed. Formal Formal AppealThe complainant may appeal on the decision of the MRC to the organization Chief Executive in accordance with the following provisions The complainant shall notify the o appeal in writing.
The o the action taken at the library of information center and issue a decision. If the decision does not include further review, the complainant shall be informed accordingly. Policy revisionThe Collection development policy should be revised. This revision of the collection development policy should state how, when and what should warrant the policy revision.
IntroductionSelection is a process that involves evaluation and choosing of information materials to add to the library or information center collection.
Developing Library and Information Center Collections
Accompanied by compat disc: CP Information age -- information society -- Information needs assessment -- Collection development.
Library collection development is the process of building the library materials to meet the information needs of the users a service population in a timely and economical manner using information resources locally held, as well as from other organizations. According to the International Federation of Library Associations and Institutions IFLA , acquisition and collection development focuses on methodological and topical themes pertaining to acquisition of print and other analogue library materials by purchase, exchange, gift, legal deposit , and the licensing and purchase of electronic information resources. The development and implementation of a collection development policy is a best practices for libraries and archives, and addresses issues such as:.
Include Synonyms Include Dead terms. Developing Library and Information Center Collections. Library Science Text Series. Third Edition.
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